EUAM Ukraine - For Civilian Security Sector reform
28/05/2017 18:05:55
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Frequently Asked Questions

General Questions

Who can apply for a job with EUAM?
The citizens of EU Member States and the citizens of Third States contributing to EUAM can apply for international positions. Contracted candidates from Third States may only be considered if there is at least one seconded mission member from the same Third State already in the Mission.

Can I send more than one application form?
No, we can only accept one application per person per announcement.

Can I list more than three priorities on my application?
No, we can only accept the first three priorities listed on your application regardless of how many are placed there.

Is there any limitation in terms of age for candidates?
No, in accordance with current Missions regulations we accept applications from all qualified candidates.

The Application Process in the Call for Contributions

Can you confirm receipt of my application?
If you applied as a seconded candidate all correspondence is handled through your nominating authority.

Can you inform me about the status of my application?
Only applicants who have been shortlisted and called for interview will be kept informed, either directly for contracted appointments or through their nominating authorities for seconded. All other applicants should assume that if they do not receive any notification from us and a new call for contribution is published, their application has been unsuccessful.

I applied for a previous advertisement; do I need to apply again for the latest call as I am still waiting to hear the outcome from the previous one?
If you have heard nothing you should assume your first application was unsuccessful and you are welcome to apply again.

I previously applied for a position that is being re-advertised, do I need to apply again or will my old application be considered?
Your old application cannot be considered and you should apply again.

I would like to make an update to my previous application: how can I do this?
You cannot update an application after it has been submitted. Only the original application can be considered. Of course if you are applying again for a new Call for Contributions, then you may submit an updated application.

Can I send my application at any time for possible future positions?
No, only applications submitted before the application deadline and through the proper channels can be considered. Other applications outside of this timeframe will be disregarded.

How will I be notified if I am selected for interview?
Usually candidates are notified by e-mail. If there is no reply, candidates might be contacted by phone.

I was interviewed but have not heard anything further?
We endeavour to notify all interviewees of the outcome of their interview. Occasionally due to the very large numbers of applications and interviews delays might occur.

I fulfilled all the requirements asked for in the job descriptions and have a huge amount of experience but still was not interviewed, why?
We receive a large amount of highly qualified and experienced applicants making competition for each advertised position very tough. Seconded candidates are given priority. Otherwise, all applications for a contract are given equal consideration.

Seconded and Contracted Positions

I am an international and I want to work for EUAM. What is the difference between the seconded positions and the contracted positions?
There is no difference between the positions concerned; the difference is with the employment regimes. Seconded staff is seconded to EUAM by their national employers. Contracted staff is employed by EUAM through an employment contract.

How can I apply as a seconded applicant?
You can only apply as a seconded applicant through your national authorities. Only applications received through the national nominating bodies will be considered for seconded status.

Can you tell me which of my national authorities I should send my application to for a seconded position?
Each Contributing State has its own set of procedures. We suggest contacting your Ministry of Foreign Affairs or equivalent for more information.

Can I apply for all positions as a contracted applicant?
No. You can only apply as a contracted applicant for positions with the employment regime "Seconded/Contracted" indicated in the respective job description. However, even if a position is open for contracted applicants preference is given to seconded applicants.

I have applied to my national authorities as a seconded applicant; can I also apply to the mission as contracted?
Only if your national authorities do not support your application. If we receive two applications, one from your nominating authority for secondment and the other directly from you we will process only the seconded application.

Deployment and Contract

When will I be deployed?
All selected candidates will be informed about their anticipated deployment date in due time.

What salary/grade will I be on?
Final salary, based on grading, depends on several factors including the post applied for and years of relevant experience. This process takes some time and it is impossible for us to give accurate quotes to all applicants. For further information please check the following link for an indication of salary scales and allowances:

I would like to know more regarding the duration of the contract and the type?
The length of the fixed-term employment contracts may vary depending on the approved Budgetary Impact Statement.


Do I need to officially translate my Educational Certificates and Employment Attestations into English language?
Yes, if the requested documents are not in English all the documents must be accompanied by an Official Translation in English language.

Can you inform me about the documents that I have to provide?
The selected candidates have to provide the Mission with the following documents:

  • Passport – The candidates must obtain a passport from their respective national authorities.
  • Certificate/Booklet of vaccination
  • Medical certificate – To be in possession of a valid certificate declaring that the staff member is fit to work in the mission.
  • Driving licence – To be in possession of a valid drivers licence for motor vehicles (Category B or equivalent). Ability to drive any 4-wheel drive vehicle.

I would be grateful if you could let me know where and how can I obtain medical clearance. Could you provide me with any template or form as an example please?
Medical clearance can be obtained from a personal/family doctor in your place of residence. No specific templates are required. You will have to prove that you are physically and mentally fit for service.

Is the EU security clearance necessary only for police officers or even for civilian staff?
The EU security clearance is necessary for every person who joins EUAM if mentioned in the job description.

How do I get a personnel security clearance (PSC) and when do I need to submit it?
For majority of positions with EUAM there is no requirement to have a security clearance before applying.

The lack of possession of PSC, even if required, is not an impediment for the selection of the respective candidate. The Mission, in its capacity of employer, shall subsequently obtain the PSC from the respective national security authority, after the selected contracted candidate submits the necessary documents.

If required by the job description of the post, the seconded staff member must submit a valid PSC during the check-in process. The PSC is issued by the individuals competent national authority following the request of the seconding authority.

For both seconded and contracted staff members access to EU Classified Information will be limited to "EU RESTRICTED/ RESTREINT UE" level until the issuance of their national security clearance.